Office 365 and Microsoft Exchange online have really changed the game for business owners. In the past to be able to utilize exchange you needed an on premise mail server and software that could be a little pricey for some business owners. Office 365 has changed that. Business owners are able to harness the power of Exchange online for as little as $5 per user.
Why Would Your Migrate to Microsoft Exchange Online?
Dollars and Cents
If your business is currently utilizing Exchange with an on premise server switching to the online version could really be the way to go. Your business will save big time money in hardware and software purchases. Generally you would be looking at multiple thousands of dollars. Not to mention, monthly support for this hardware as well. Additionally, the need to budget for upgrades every few years go out the window with Cloud based solutions such as Office 365 and Exchange online.
Ebb and Flow with Your Business
In the past adding or deleting email accounts and users could be an experiment in terror with the I.T. department. You would have to plan in advance and get requests submitted to activate and deactivate users. Exchange Online makes it extremely easy to add or delete email accounts through the cloud based interface. You can definitely assign this task to someone outside of the I.T. department to manage for you. Businesses need the ability to easily scale and this is one way in which your business can contract and expand on demand.
POP Goes the Weasel
If your business is currently using POP3 or IMAP email accounts. Many companies report being frustrated with errors messages popping up constantly and the inability to sync across devices. The truth is at this point in time POP3 and IMAP simply are not enterprise level solutions for your business, no matter the size. When you get a new computer you no longer have to move the PST files to maintain historical access to your emails. They are there. When you delete an email on your desktop it doesn’t show up on your phone. Syncing is a beautiful thing.
As an organization grows, managing licenses for different software across different devices and users in a company can become cumbersome. Your email plan includes the Microsoft Office suite. You will not only get the email plan but the Office software to go with it for each email account. How many times has an organization been setting up a new user and needed to get another copy of license for office for that computer? This goes away and users will always have the most recent version across all devices.
Security and Compliance
Exchange Online has security features built in that many companies simply could not afford on their own. Medical practices with HIPAA requirements of encrypted email have a solution built in to Exchange online that easily allow all users to do that. You have the ability to preserve and archive mailbox content for things such as litigation or compliance audits. We still recommend that organization have security layers in addition to what is provided by Microsoft to protect your organization.
If you are looking to increase productivity within your company or are trying to decide if Microsoft Exchange Online is the right move for your company we can help. We have Microsoft Office 365 Consultants on staff that can help you work through the specifics of your organization to make the right decision and to facilitate a seamless migration if that is the way you decide to go. Our consultants can easily help no matter where you are located remotely.