Monitoring employee Internet use has become one of the necessary evils of doing business in this day and age.
A recent survey showed 21% of employees were spending 5 hours a week “cyberloafing” in the workplace. The respondents spent the vast majority of their time visiting social media sites. This multiplied across an entire organization can have crippling effects.
In addition, employee’s visiting online gambling, pornographic, or other inappropriate websites can make a small business vulnerable. These websites bring with it a laundry list of issues the least of which is computer viruses. The problem with viruses is two fold, first and foremost security. Many viruses are able to work their way through an entire network potentially affecting all computers and/or servers. There is an additional cost in employee productivity while the virus is being removed as well as the expense of in house or outsourced I.T. Personnel removing the computer virus from the affected computers.
Businesses must monitor employees internet use as well as put some sort of web filtering in place. Period. Based on the type of business it is, different levels of monitoring and filtering may be required.
There are ways to monitor employee internet use no matter the size of your organizations I.T. budget. The truth is the unchecked internet use can lead to lost productivity, legal exposure, jeopardizing the company through the potential data exposure, as well as viruses. Even a minor detail like allowing Windows Updates to run could have huge ramifications for an organization.
There are both server based and cloud based offering in the area of monitoring employee internet usage. A good I.T. partner will sit down with you to look at your organization as a whole to determine what makes sense for your organization, your budget, and your time. This is a decision that the business owner should take the time to look at their options to decide what is right for them.
One of the best and most ethical first steps is to inform everyone within your organization that you will be beginning to monitor employee internet use and what is acceptable behavior in regards to this. This one step will curb the internet usage of many employees. Many organizations have begun to block social media sites such as Facebook and Google + as they can be a huge drain on employee productivity. Block websites that are inappropriate as well as others that you determine for other reasons should be blocked. Make sure the you or trusted I.T. professional is monitoring these reports regularly for you and bringing to your attention any areas the need to be addressed.
Smart business owners can and do monitor and control employee internet use because it is in the best interest of the company. Code Blue Computing provides Consulting to small to medium sized businesses in the Denver area regarding internet monitoring.
Please call Code Blue Computing at 720-746-9763 for more options regarding this topic or more information.